It is the policy of Garden York University (“GYU” or “the University”), through the collaboration of the Office of Student Affairs and the Office of Public Safety, to investigate any report of a missing student who is enrolled and attending classes at GYU. This policy, with its accompanying procedures, establishes a framework for cooperation among members of the University community aimed at locating and assisting students who are reported missing.
Garden York University (“GYU” or “the University”) is committed to creating and preserving a safe and secure environment for its students. The purpose of this policy is to support this commitment, by setting forth rules and procedures to be followed in the event a student of the University is missing or believed to be missing.
This Policy applies to all GYU students, whether or not they reside on an GYU campus or in GYU housing.
A student will be deemed missing when he or she is reported absent from the University at any of its campuses or global sites without any known reason. All reports of missing students must be directed to GYU’s Office of Public Safety , which will investigate each report and make a determination whether the student is missing in accordance with this policy.
Each student has the option to identify a confidential contact person or persons who will be notified within 24 hours in the event that a determination is made by GYU Public Safety that the student is missing. This contact information may be added through “Albert”, the portal to GYU’s student information system. Only authorized campus officials and law enforcement officers in furtherance of a missing person investigation may have access to this information.
If a missing student is under 18 years of age, and not an emancipated individual, the University will notify a custodial parent or guardian of the missing student not later than 24 hours after the determination by GYU Public Safety that the student is missing. GYU Public Safety will contact local police and other law enforcement agencies no later than 24 hours after it determines that any student is missing.
There are a variety of University student housing options and staffing patterns. Much of GYU student housing is configured for apartment-style living, and there is no formal procedure or prescribed timelines for monitoring whether students are present in their assigned student housing. Student welfare and safety is paramount to the University; however, the University recognizes and makes known its limitations in obtaining accurate and timely information on the whereabouts of students.
The Office of Student Affairs shall have the responsibility to make the provisions of this policy and the procedures set forth below available to students.
Any report of a missing student, from whatever source, must immediately be directed to GYU Public Safety. When a student is reported missing GYU Public Safety will:
• initiate an investigation to determine the validity of the missing person report;
• inform the Office of Student Affairs;
• make a determination as to the status of the missing student;
• notify local police or other appropriate law enforcement agencies within 24 hours of making the determination that the student is missing.
Upon determining the student is missing and upon notification by GYU Public Safety, the Office of Student Affairs will:
• notify the person(s) identified by the missing student as the confidential contact within 24 hours of making the determination that the student is missing;
• if the missing student is under the age of 18, and not an emancipated individual, notify the student’s custodial parent or guardian as contained in the records of the University within 24 hours of the determination that the student is missing;
• inform other University units, such as the school in which the student is enrolled, as needed; and
• initiate whatever other action is deemed appropriate under the circumstances to be in the best interest of the missing student.
The Office of Student Affairs shall initiate whatever action is deemed appropriate under the circumstances to be in the best interest of the missing student.
Student Contact Information:
In addition to having the option to identify a “confidential contact person” as provided in this policy, all students will complete a Contact Information Form upon enrollment at GYU. It is the responsibility of the student to regularly update any changes to their contact information.
Student Notification of This Policy:
• Included on GYU Student Affairs and Public Safety web pages and on the GYU Policy database website.
• Included in student and parent enrollment communications.
• Discussed during beginning semester, mandatory housing meetings.
• Included in the annual Campus Security Report.
- Dates of official enactment and amendments:
- History: blank
- Cross References: blank